The Clerk's Department is responsible for supporting legislative matters and decisions of Council. Responsibilities include agenda preparation, recording of official minutes, administration and certification of bylaws and the execution of all legal documentation. The department administers the Corporate Records Management Program and is responsible for compliance with Freedom of Information and Protection of Privacy legislation. The triennial general local and school district elections as well as by-elections and referenda are conducted through the Clerk's Department.
The Clerk's Department is the liaison between the contract legal service providers, Council and staff. The department is also responsible for providing Council with up-to-date legislative, statutory and procedural information in the increasingly complex legal environment in which local governments operate.
Property & Risk Management
The Property Management section is responsible for the acquisition and disposal of all of the land needs at the best possible value to the taxpayer and the administration of all rental properties falls to the department. The land is usually acquired for parks or engineering projects and the rental houses are rented out until the projects proceed.
The Risk Management Program for loss control and insurance is also a function of the Clerk's Department.